By the end of this guide, you'll have a printable PDF of your service bookings for today (or the next 7 days), and a public link your staff can open from their phone without logging in.
What you'll need
- A service under Services with at least one booking
- ~3 minutes
- Optionally: a tablet or printer at the front desk
- A downloadable PDF run sheet
- A public, rotatable URL anyone can open
- Confidence about which guests are coming when
Manifests are for services, not places
Manifests are designed for time-slot services — tours, sauna bookings, table reservations — where you need a quick "who's coming, what time, how many people" sheet for staff.
For nightly stays (places), there's no manifest today — use iCal export instead. Staff can subscribe to your .ics URL in their phone calendar app and see the next 30 days of guests automatically.
Two ways to get a manifest
From the calendar
Sidebar → Calendar → pick the service → Export manifest (PDF) button (top-right). Pick Today or This week — the PDF downloads immediately.
From the service detail
Sidebar → Services → your service → scroll to Public manifest link. This is where the shareable version lives.
What's in the PDF
A table sorted by date and time, listing for each booking:
- Date and time — the slot's start and end.
- Guest name.
- Pax — guest count.
- Total with currency.
- Phone (if set).
- Notes (if set).
- Custom field answers (only if the guest filled them in).
The header has the service name, the date range ("Today (May 1, 2026)" or "Week May 1–7, 2026"), and a generation timestamp. Dates are formatted in your account language; Czech uses d.m.Y, others use Month j, Y.
There's no logo on the PDF and no per-property branding (yet). Tell us if that matters.
The shareable link
Inside Public manifest link, you'll see:
- A range toggle: Today / This week.
- A URL ending in
.../manifest.pdf. - Copy link and Regenerate link buttons.
The URL is a separate token from your widget — you can give it to staff without exposing anything else. Anyone with the URL can open the PDF; there's no login. Treat it as a shared secret.
When you click Regenerate link, the old URL stops working immediately. Anyone using the old link sees a 404 until you give them the new one. There's no undo.
Use cases. A tablet at the front desk that always shows today's manifest. A tour-guide WhatsApp group that pings them with this week's link Monday morning. Staff phones bookmarked to the rolling URL.
Edge cases
- No bookings on the date — the PDF still renders with the header and a "No bookings for this period" message. Confirms the date is clear.
- Past manifests — the public link only ever shows current/future. To pull a past day, open the calendar, navigate to that date, and use Export manifest (PDF) from there.
- Time zone — the PDF uses the service's time zone, not the viewer's. Today means midnight-to-midnight in the service's TZ.
- Throttle — the public URL allows up to 30 requests per minute per token. Heavy refresh schedules from staff phones are fine.
Troubleshooting
| Symptom | Cause | Fix |
|---|---|---|
| Staff says the link doesn't work | The service is inactive, or another admin regenerated the link | Confirm the service status is Active; copy the current link from the admin and re-share |
| PDF shows yesterday's bookings | Time-zone mismatch between viewer and service | The PDF uses the service's time zone — confirm it matches the property's actual location (property basics) |
| I regenerated the link by accident | Regeneration is irreversible | The new link is on the page; share it with staff and delete the old bookmarks |
| Manifest doesn't include a custom-field answer the guest filled in | The PDF only shows fields with non-empty answers | Open the booking — if the answer is there, it should be on the PDF. If not, refresh and re-export |
| I want a manifest for my place, not a service | Places don't have manifests | Use iCal export — staff subscribes to the URL in their phone calendar |
Related guides
- Calendar — Availability calendar
- iCal export (for places) — iCal export (Subscription link)
- Time-slot calendar — Time-slot calendar (Service widget)